Benefits of working with us to create or reimagine your strategy
Improve Internal Communication: We can help your team with internal communication. Communication is key to the success of the ECM strategy and having agreed protocols and objectives from the start is an absolute must.
Strengthen Security: We can help the organization better understand the importance of security. Compliance and privacy must be respected, not only because of GDPR rulings but because a compromise could have huge consequences. Ensure your ECM system includes access controls, audit trails and reporting, archiving and purging, digital signature and most importantly, backups for disaster recovery purposes.
Provide Cost Benefit Analysis: Miscalculating the cost vs benefit can have detrimental effect on your ECM projects and make it harder to obtain budget and support. Let us help you realize this with regular, ongoing cost benefit analysis. This will provide you an understanding if your projects have been cost effective.
Improve Training and Support: For the strategy to be successful, key personnel must be properly trained and the strategy must offer a clear picture of support both during and after integration.
ECM Strategy
Why an ECM Strategy?
Developing an Enterprise Content Management (ECM) and Records Management (RM) strategy is crucial for organizations for several key reasons:
- Compliance and Legal Risks: ECM and RM help ensure compliance with legal, regulatory, and industry-specific requirements. Proper records management minimizes the risk of penalties, legal challenges, and compliance issues, as it involves maintaining necessary records in a way that is secure, accessible, and legally defensible.
- Information Accessibility and Usability: An effective ECM system enables employees to access and utilize data efficiently. This includes searching for documents and information quickly, which enhances productivity and decision-making across the organization.
- Cost Efficiency: By managing content and records effectively, organizations can avoid the costs associated with data duplication and inefficient data storage. ECM systems help in organizing data in a cost-effective manner, reducing both physical and digital storage costs.
- Security and Risk Management: ECM and RM systems help protect sensitive information from unauthorized access and data breaches. These systems include security protocols that govern who can access information, under what circumstances, and how data should be securely stored and transmitted.
- Operational Efficiency: Implementing ECM and RM strategies streamlines business processes by automating workflows and reducing manual tasks. This can lead to faster processing times, reduced errors, and a more agile response to market or internal changes.
- Knowledge Preservation and Continuity: RM ensures that critical business records are preserved and protected, supporting business continuity planning. This is crucial for maintaining operational stability and continuity in the face of disruptions.
- Regulatory Adaptability: With constantly changing regulations, having a robust ECM and RM strategy helps organizations quickly adapt to new legal requirements without significant overhauls or disruptions to existing operations.
In essence, an ECM and RM strategy is not merely about managing information but is a foundational element of modern organizational strategy, influencing compliance, operational effectiveness, and strategic agility.
How we do it
Our Engagements we
- Conduct discovery workshops
- Assess and analyze current and future states
- Validate strategy
- Identify cost reduction opportunities
- Design business process improvement roadmap
- Develop and manage project plans
- Deploy and implement technologies
- Train, test and manage go-lives
- Support and maintain and hand-off
- Define ECM success measures
- Conduct post-deployment audits